This guideline is intended to assist Section Presidents in selecting sessions for the annual meeting of the society by helping them to provide assessments on MARS, the AOGS online platform. The conference website's FAQ section under Support & Resources has information regarding MARS.
Please kindly complete reviews within the assigned deadline to ensure a smooth selection process. Thank you for your valuable contribution to the review process.
Program Committee
- The AOGS Secretary General is Program Chair
- All Section Presidents are Program Committee Members
- The deadlines are listed on the homepage of the conference website
- Click on the URL below to log-in to MARS
https://meetmatt-svr.net/Account/Login?ReturnUrl=%2F
- Under Committee Options on the left menu, click on List under Session Proposals.
- Choose the Section you oversee from the drop-down list, then click "List" to see the proposals that have been submitted to your Section. Make sure the option for the "Primary Section" is checked.
- To read proposal details, click on the ID of the Session Proposal that you want to review.
- To enter your decision, click "Review" next to "Session Proposal Status" at the top of the screen.
- Select "Accept", "Reject" or "Merge", then enter any comments you may have. To save the decision, click "Save".
- To review each session proposal, repeat steps 4 through 6 again.
- The decisions made in MARS are tentative until all conveners are notified. This means that conveners do not have instant access to the review comments and decisions.
- When the review outcome notification date approaches, an automated mechanism in MARS sends out the email alerts with the decision (see also section C of this document below).
As soon as the deadline for abstract submissions ends, the scientific program is developed. The number of submitted abstracts for each Section will determine how much meeting space each Section receives. Meeting space will be assigned to each Section President by the Program Chair. Please do not hesitate to contact the Section President with any requirements or requests.
Refer to "Guidelines for Reviewing Abstract Submissions"
Refer to "How to Schedule Presentations" guide.
This document describes the criteria and process recommended for the selection of Society and Section Distinguished Lecturers for the annual AOGS meetings. Normally there will be two Society Distinguished Lectures at each annual AOGS meeting, as well as two Section Distinguished Lectures per Section. The society also offers Special Lectures which feature leading scientists and academics for examining the wide range of geoscientific issues and that promises the foremost in geosciences.
With effect from 2016, out of the present two Distinguished Lectures (DLs) in each AOGS section every year one shall be delivered by an early career researcher including post-doctoral researchers under the title Kamide Lecture (K-DL).
Each division will have one DL and two K-DLs starting in 2025 in an effort to further inspire the next generation of researchers and promote the steady growth of the geoscience community and AOGS. Remember that these awards are non-transferable. For instance, if only one K-DL is selected, the other seat for K-DL must remain unfilled for the duration of the annual meeting and cannot be used to extend an invitation to a second DL.
The Society Distinguished Lectures are named "Axford Lectures" in honour of Sir Ian Axford. The Distinguished Lecture by Early Career Researcher is named "Kamide Lecture" in honour of Professor Yohsuke Kamide. Together with Professor Wing-Huen Ip, Sir Ian Axford and Professor Kamide are the three major founders of AOGS.
- The speaker must have a sustained (for at least 10 years) track record of excellent science. This criterion applies solely to society, section distinguished and special lectures, but is not applicable for Kamide Lectures. If there has been a professional interruption brought on by different life occurrences, that will be duly considered. Kindly verify with the selection committee whether your nominee is eligible for this kind of consideration.
- The age limit of the K-DL is 35 years of age or no more than 7 years after successfully passing doctoral level degree.
Each K-DL lasts for 30 minutes, and each DL lasts for 45 minutes. The speaker benefits of DL and K-DLs are the same. There can be only one DL.
- It is desirable, but not essential, that a Society, Section Distinguished Lecturer or Special Lecturer be either born or has worked in the AOGS region.
- A Society, Section Distinguished Lecturer or Special Lecturer is required to publish the presented paper in Geoscience Letters, the society's official journal.
Thus, Distinguished Lecturers will be selected primarily on the basis of their excellent, sustained, scientific record.
- Each Section President forms and heads the Selection Committee.
- The Executive Committee of the society reviews and approves the members of the selection committee, which is headed by the Section President.
- The Selection Committee requests nominations, each comprised of the nominee's name, institution, and a few-sentence rationale.
- The Selection Committee uses the criteria and information from the nominators to develop a ranked list of nominees (separately for DL and K-DL), comprised of the two top ranked nominees plus alternates.
- The Selection Committee forwards the ranked list to the Council for discussion, possible revisions (taking into account the gender and geographic diversity of the society), and eventual approval.
- The Selection Committee is then responsible for inviting the approved nominees and, once they accept, organizing the Section Lectures.
- The process will be essentially identical to that for Section Distinguished Lecturers except that the relevant Committee will be the AOGS President and/or the Society's Awards Committee.
- Recipients of the Wing Ip Medal and Axford Medal must deliver medal lectures during the annual meeting
- The Public Lecture speaker will deliver a presentation aimed at educating and engaging a general audience on a specific topic of interest.
Travel and housing support is extended to individuals who attend AOGS Council Meetings at the request of the AOGS Council.
- USD130 per night, 3 Nights Maximum if own arrangement.
- If accommodation is able to be arranged by AOGS, then individuals need understand that they must take advantage of the arrangement as it may mean savings and greater convenience for the society and all concerned.
- Maximum claimable amount shall vary according to the Region/Zone that the Council Member/ Attendee's official workplace is located in and the claimable amounts shown.
- Applicable for council meetings taking place outside the period of the conference.
- Only those whose attendance are required will be eligible.
- Claim processing and reimbursement is subjected to official receipts being received Please email to admin@asiaoceania.org.
Travel and housing support is extended to individuals who attend AOGS Council Meetings at the request of the AOGS Council.
- USD130 per night, 3 Nights Maximum if own arrangement.
- If accommodation is able to be arranged by AOGS, then individuals need understand that they must take advantage of the arrangement as it may mean savings and greater convenience for the society and all concerned.
- Maximum claimable amount shall vary according to the Region/Zone that the Council Member/ Attendee's official workplace is located in and the claimable amounts shown.
- Applicable for council meetings taking place outside the period of the conference.
- Only those whose attendance are required will be eligible.
- Claim processing and reimbursement is subjected to official receipts being received. Please email to info@asiaoceania.org.
Before 2009
Council Members travel to attend meetings at their own expenses
From 2009 to 2014
Travel and housing support is on reimbursement basis and maximum amount claimable is:
- Travel Support: Up to USD600 (SGD750) per airfare, economy class only
- Accommodation: Up to USD130 (SGD160) per night; 2-nights maximum
Travel and housing support is on reimbursement basis and maximum amount claimable is:
- USD130 per night, 3 Nights Maximum if own arrangement.
- If accommodation is able to be arranged by AOGS, then individuals need understand that they must take advantage of the arrangement as it may mean savings and greater convenience for the society and all concerned.
- Maximum claimable amount shall vary according to the Region/Zone that the Council Member/ Attendee's official workplace is located in and the claimable amounts shown.
- If accommodation is able to be arranged by AOGS, then individuals need understand that they must take advantage of the arrangement as it may mean savings and greater convenience for the society and all concerned
- Applicable for council meetings taking place outside the period of the conference.
- Only those whose attendance are required will be eligible.
- Claim processing and reimbursement is subjected to official receipts being received. Please email to info@asiaoceania.org.
Before 2009
Council Members travel to attend meetings at their own expenses
From 2009 to 2014
Travel and housing support is on reimbursement basis and maximum amount claimable is:
- Travel Support: Up to USD600 (SGD750) per airfare, economy class only
- Accommodation: Up to USD130 (SGD160) per night; 2-nights maximum