Propose Sessions




Convene Your Own Sessions

Note: Program Uses Singapore Standard Time and is 8 Hours ahead of GMT (+8:00)


The deadlines, rules and procedures are given below.

Session Proposals
Submission Opens 01 Sep 2021
Submission Closes 20 Oct 2021
Acceptance/Rejection Notification From 03 Nov 2021

Convene Your Own Sessions

Rules | How to Submit | Past Sessions & Conveners: 2021 2020 2019

This type of session proposal covers topics that belong to any one of the 8 AOGS Scientific Sections listed below. Once submission closes, Section Presidents will evaluate the proposals

Atmospheric Sciences (AS)
Biogeosciences (BG)
Hydrological Sciences (HS)
Interdisciplinary Geosciences (IG)
Ocean Sciences (OS)
Planetary Sciences (PS)
Solar & Terrestrial Sciences (ST)
Solid Earth Sciences (SE)

Rules

  1. The subject of a session should have a sufficiently broad appeal that it can be expected to consist of at least ten papers. The actual time allocation will vary according to the number of accepted abstracts. If a session has less than 10 accepted abstracts, the Section President and Program Committee reserve the right to move the abstracts to another session.
  2. Session proposals with broader themes and larger scales are favoured, and session proposals with strong overlap are likely to be merged. This is so as to minimize repetition and to build a program with sessions that are fewer but larger and stronger.
  3. Co-conveners must be from at least 2 countries. The minimum number of conveners is 2 and the maximum number of conveners is 5, per session.
  4. Two session proposals is the maximum limit. No Convener may submit more than 2 session proposals.
  5. Invited papers should not exceed one third of oral presentations in a given session, the only exception is for sessions of great timeliness (such as a recent natural disaster or the first reports from new international scientific programs or space missions).
  6. Convener and Co-Conveners cannot present or be a co-author to an invited paper in their own session. Any paper with an overlap between the co-authors and the co-conveners cannot be designated as invited.
  7. Program Committee will take note of scheduling requests but cannot guarantee that requests can be accommodated. Sessions could be scheduled between Monday morning and Friday afternoon.

How to submit your regular session proposal

  1. You will need your user account to log on to MARS (Management And Review of Submissions)
    • Existing users may use the same email/password
      (E.g. if you had attended a previous meeting or signed up for e-newsletter)
    • First time users, please sign up for a user account at the MARS log-in page here
    • Modify/Edit User Details
      1. Log on to MARS with your email and password
      2. On the left menu, click “My Profile”
      3. Update, change personal particulars
      4. Click submit to complete the update
  2. Click "My Session Proposals" on the left menu and complete the online form.
  3. You can modify, resubmit your proposal anytime but it must be before the submission deadline
    After log-in on MARS (with your email and password)
    • Under “Author Options”, click “My Session Proposals” to view your submission
    • Click “Session Proposal ID” to access full submission details, including all editing functions