Submit Abstracts

Deadlines | Fee Payment & AOGS Policies | Instructions

Deadlines
Abstract Submission
Submit Abstract 17 Oct 2023 – 10 Jan 2024 (Extended) Useful Links:
Abstract Review Outcome From 30 Jan 2024
Delete from Program
(Abstracts Not Covered by Any Registration) 		26 Mar 2024
AOGS Funding Support
Funding Support Application 17 Oct 2023 – 02 Jan 2024 Funding Support: Types & Application
Funding Support Application Outcome
(Successful/Unsuccessful Email Notification) 		From 30 Jan 2024
Funding Support Recipient Registration Deadline: 05 Mar 2024
Offer Auto-Expires: 06 Mar 2024
Registration
Author Presenter Registration Deadline 12 Mar 2024 Useful Link:
Early Bird Deadline 12 Mar 2024
Higher Fee Rates
(Not Applicable to Author Presenters) 		After 12 Mar 2024
No Refund of Paid Registration Fees If Cancelled After 21 May 2024

Abstract Processing – Fee Payment & AOGS Policies
1. Abstract Processing Fee
1.1. Amount payable is SGD 35.00 per abstract. The limit is 2 abstracts maximum, per submitting author.
1.2. The fee is non-refundable and not waived under almost any circumstances especially for all submitted abstracts: duplicate/withdrawn/rejected or for funding support recipients and fee exempt registrants.

2. Payment Methods
2.1. Card Payment
  1. Accepted Cards: MasterCard, Visa, UnionPay, Diners Club, JCB, Amex
  2. For securing Card-Not-Present (CNP) transactions against fraud, Visa and Master Cards are required to be 3D Secure enabled or payment requests will be declined. If your credit card is not 3D Secure enabled, please get in touch with your card issuer/bank to request for it to be enabled.
2.2. Digital Wallet & Mobile Payment
  1. Discover, Alipay, WeChat Pay
  2. PayNow, Shopee Pay & GrabPay supports Singapore Only Payments
2.3. All Other Payment Methods
  1. Cash, Bank Transfer
  2. Deadline for Bank Transfer is 12 December 2023.
  3. Please note SGD 90.00 Platform Fee applies.
  4. All bank charges are borne by remitter (ordering customer).
  5. Bank Document must include conference name (AOGS2024) and author name.
  6. Upon completion of the transfer, please email your bank document to the Secretariat at info@asiaoceania.org for tracking purposes.
Bank Details
UEN (PayNow) : 200210443E
Account Name : Meeting Matters International Pte Ltd
Account Number : 003-902606-4
Bank Name : DBS Bank Ltd
Bank Address : 12 Marina Boulevard, Level 3, DBS Asia Central @ MBFC Tower 3, Singapore 018982
Swift Code : DBSSSGSG
Bank Code : 7171
Branch Code : 003

2.4. Payment Disputes/Queries
  1. All payment related disputes/queries and chargebacks will be handled by Meeting Matters International Pte Ltd.
    Please contact: AOGS Secretariat – Meeting Matters International Pte Ltd
    Address: #06-23 One Commonwealth, 1 Commonwealth Lane, Singapore 149544
    Tel: +65 6472 3108 | Fax: +65 6472 3208 | Email: info@asiaoceania.org
3. Meeting Registration
3.1. Authors whose abstracts are accepted must register their meeting attendance by the Author Presenter Registration Deadline.
3.2. Each paid fee covers 2 presentations only. Extra fee is payable for every additional presentation.
3.3. At the time of registration, ID of the abstracts to be presented must be provided.
3.4. The author registrant becomes author-presenter by default.
3.5. Accepted abstracts not covered by a registration will be deleted from the program.

Instructions
A. Submit Abstract – How to Get Started
1. Existing Users – Individuals who had attended a previous meeting or signed up for e-newsletter.
1.1. Log-in with your email and password here https://meetmatt-svr.net/.

2. New Users
2.1. Please sign up for a user account on the MARS here: https://meetmatt-svr.net/Account/Login
2.2. Log on to MARS with your email and password to modify/edit User Details.
  • On the left menu, click "My Profile"
  • Update, change personal particulars
  • Click submit to complete the update
B. Submit Abstract – An Overview
1. Click “Session List” on left menu to view the sessions.

2. Click “My Abstracts” on left menu and follow the on-screen instructions to submit your abstract.
  • Read the important notes and proceed to Step 1.
  • Step 1 & 2: Submit Author Particulars & Billing Information
  • Step 3: Select payment method & pay for abstract processing fee
  • Step 4 & 5: Enter abstract and author details
3. Each abstract will be assigned an Abstract ID. Please quote this when making enquiries. By submitting the abstract, you are granting AOGS to publish and disseminate it electronically.

C. Submit Abstract – Requirements
1. You will be required to provide
1.1. Abstract Title
1.2. Main/Lead Author Information – Must Have:
  1. Name
  2. Affiliation/Organization
  3. Job Title
  4. Contact Email
  5. Choose ONE Primary Section & ONE Secondary Section
2. Abstract should contain text only and may not exceed 300 words.

3. All co-authors must be added to prevent omission from all publications and the author index. Simply use the “Edit” function (see also 3.2 below) and follow the steps below to add co-authors:
3.1. In text box provided, input co-author’s email address. Click on "Search"
3.2. If an existing user – the system will display the user information.
3.3. Click on "Add This User" to include the co-author.
3.4. If not an existing user – you will be required to input the co-author’s particulars.
3.5. Upon successfully completing the submission,
  1. A user account is automatically created and the user added to the author list.
  2. System will auto-trigger verification email to the new user.
4. MARS is the Society’s online submission system and everyone needs a user account to perform common tasks here – View/edit abstract details, Register for conference (and pay fees), View/download/print presentation schedule, invoices, receipts, attendance proof, Upload presentation files, etc.
4.1. User account are strictly personal and private.
The user only may be allowed to make changes and corrections to their particulars
4.2. User particulars may be changes/updated in MARS
Click on “My Profile” on the left menu and change or update your personal particulars.

D. Edit/Modify/Replace Current Abstract
  1. You can modify, resubmit your abstract anytime but it must be before the submission deadline.
  2. Under "Author Options", click "My Abstracts" to view your abstract submission(s).
  3. Click Abstract ID to access full abstract details, including all editing functions.

Reminder Please:
Every new abstract submission requires fee payment and the paid fee is not refundable.
E. Abstract Review (Acceptance & Rejection) Process
  1. Conveners and/or Section Presidents will review abstracts for contents and scientific merits.
  2. The review decision will be either "Accepted" or "Rejected".
  3. Presentation mode (Oral or Poster) will be decided at the time of session scheduling. Author’s preferred presentation mode is usually honored though not guaranteed to be satisfied.
  4. Acceptance is on condition that at least one author attends the meeting to present the accepted abstract.
  5. English shall be the official language throughout the meeting.
F. Abstract Review Status – Term & Meaning
Term Meaning
Unpaid Abstract processing fee needs to be paid.
This is a condition of your abstract submission
Active Abstract submission is successfully completed
Pending Abstract submission is not yet successfully completed
Accepted The abstract has been reviewed and accepted for presentation at the annual meeting.
Rejected In the reviewer’s opinion, your abstract is unsuitable for presentation at the annual meeting
Withdrawn After the abstract has been successfully submitted, it is removed from the abstract list. The paid abstract processing fee cannot be refunded.