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Convene Your Own Sessions

Submission Opens: 1 Oct 2008
Submission Closes: 1 Dec 2008
Acceptance Notification: 15 Dec 2008
Session Listing/Abstract Submission Opens: 15 Jan 2009

You are invited to convene Sessions in one of the following Sections:
AS / HS / OS / PS / SE / ST /IWG

How to submit your session proposal on MARS 2009

  • You will need your user account to log on to MARS (Management And Review of Submissions)
  • You may use the same email/password from your previous account (from AOGS 2008)
  • If you are new to MARS, please click here to create a user account.

Important Guidelines

  1. The subject of a session should have a sufficiently broad appeal that it can be expected to consist of at least six papers (1/4 day), with the ideal size being approximately 3/4 to 1 day.
  2. Session proposals with broader themes and larger scales are favoured, and session proposals with strong overlap are likely to be merged. This is so as to minimize repetitition and to build a program with sessions that are fewer but larger and stronger.
  3. Co-conveners should preferably be from different countries and/or institutes than the Convener.
  4. Invited papers should not exceed one third of the papers in a given session, although there can be exceptions for sessions of great timeliness (such as a recent natural disaster or the first reports from new international scientific programs or space missions).
  5. Usually a session's Convener and Co-Convenors should not present an invited paper in their session.
  6. In planning sessions remember that the main/first author can submit only 2 abstracts to an AOGS meeting (including invited papers but not Distinguished Lectures).

Follow these steps to submit and update or edit your Session Proposal

  • Click "My Session Proposals" on the left menu and complete the online form
  • Before submission closes, you may return anytime to make changes (e.g. edit contents of your proposal, add/remove convenors)

Once submission closes, Section Presidents will evaluate the proposals

  • Those accepted will be listed on MARS to invite abstract submission
  • Those rejected will not be listed
  • Those whose contents are similar or closely related may be joint, combined or merged to form a single session. If the session involves 3 or more Sections, the session will be channeled to IWG (Interdisciplinary Working Groups).