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Visa Application

Application for Visa Supporting Documents | Important Dates | Application Fee & Refund Policy

This option is only applicable for delegates making their hotel booking through JTB GMT.

For booking of local hotels through JTB GMT, click here:

Due to the official nature of visa documents issued by the organizer, prior registration including full payment is required to request a set of documents to support your application. Please kindly download visa questionnaire form and itinerary form. Complete the forms and submit it to JTB Global Marketing & Travel Inc., an official travel agent for AOGS2014, well in advance. Please note that it will take about 2 to 3 week to process the visa and JTB GMT does not issue the visa itself. (We recommend that you apply for visa supporting documents at least eight (8) weeks prior to your departure date.)

Once you receive the visa supporting documents from JTB GMT, you must go down to your nearest Embassy of Japan/Consulate-General in YOUR HOME COUNTRY for visa application and collection.

Application for Visa Supporting Documents

Download the required forms:

Please type with block letter and send the documents to us, VISA questionnaire with Excel format and VISA itinerary sheet with docx format.

Please complete the above application forms and send it to with:

  1. A copy of your passport
  2. Your Registration Confirmation sheet

Important Dates
Application Starts: 1st May 2014, Thursday
Deadline for application: 30th May 2014, Friday
Visa supporting document shipping: Early June 2014

*Japanese visa is valid for a limited period of 3 months. JTB GMT accepts applications from 1 May and will ship the visa supporting documents to delegates in early June.

Application Fee & Refund Policy
A fee of JPY 12,960 per person (including preparation fee of visa documents and shipping cost) is required from each applicant. JTB GMT will contact the applicant for payment once we receive VISA Questionnaire, VISA Itinerary Sheet, a Copy of Passport and Your Registration Confirmation Sheet.

The application may not be refunded under any circumstances, once the application fee is received.
For details, please visit the website of the Ministry of Foreign Affairs of Japan ( or contact the Japanese Embassy in your country

JTB Global Marketing & Travel Inc.
JTB Bldg. 15F 2-3-11 Higashi Shinagawa
Shinagawa-ku Tokyo 140-8604
(Business hours : 10:00 to 17:30, Monday to Friday, except National Holiday, Japan Time)
Fax : +81-(0)3-5495-0685
Email :


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