Announcements
2019 Annual Meeting
Important dates
Program
Scientific Meeting
Propose Sessions
Opens: 31 Jul 2018
Closes: 23 Oct 2018

Submit Abstracts
Apply for Reduced Fee
Opens 20 Nov 2018
Closes 12 Feb 2019
General Election
Nominations
Opens: 4 Sep 2018
Closes: 18 Dec 2018

List Candidates
23 Apr 2019

E-Voting
Opens: 30 Jul 2019 (2pm)
Closes: 2 Aug 2019 (2pm)
AOGS Awards
Axford Medal & Honorary Member

Nominations
Opens: 4 Sep 2018
Closes: 18 Dec 2018

Announce Awards
21 May 2019

Abstract: Submission Instructions

Browse SessionsFrom 27 Nov 2018
Submit AbstractsOpens 27 Nov 2018; Closes 12 Feb 2019
Notify AcceptanceFrom 26 Mar 2019
Conference RegistrationOpens 26 Mar 2019
Author RegistrationDeadline: 21 May 2019*
*After this date, abstracts that are not associated with any registrant will be deleted from the program

SUBMIT ABSTRACTS – HOW TO GET STARTED

  1. You will need your user account to log on to MARS (Management And Review of Submissions)
  2. Existing users may use the same email/password
    (E.g. if you had attended a previous meeting or signed up for e-newsletter)
  3. First time users, please sign up for a user account at the MARS log-in page here
  4. Modify/Edit User Details
    • Log on to MARS with your email and password
    • On the left menu, click "My Profile"
    • Update, change personal particulars
    • Click submit to complete the update

PAY ABSTRACT PROCESSING FEE/UPLOAD ABSTRACT

  1. Amount payable is SGD35 per abstract and the maximum limit is 2 abstracts per submitting author
  2. The fee must be paid or you will not be able to submit an abstract. The paid abstract fee is not refundable
  3. Accepted credit cards: Amex, Mastercard, Visa and China Union Pay (中国银联)
  4. Instructions
    - Click “Session List” on left menu to view the sessions
    - Click “My Abstracts” on left menu and follow the on-screen instructions to submit your abstract
    • Step 1: Read the important notes and select payment method of abstract processing fee
    • Step 2: Enter abstract title and author details.
    • Step 3: Pay for the abstract processing fee
    • Step 4: Upload the abstract content
    Each abstract will be assigned an Abstract ID. Please quote this when making enquiries
    By submitting the abstract, you are granting AOGS to publish and disseminate it electronically

ABSTRACT SUBMISSION – REQUIRED INFORMATION

  1. PREPARING AN ABSTRACT
    • You will be required to provide
      - Abstract Title
      - Main/Lead Author – Minimum information requirement
      1. Name
      2. Affiliation/Organization
      3. Job Title
      4. Contact Email
      5. Choose ONE Primary Section & ONE Secondary Section
        From: AS, BG, HS, IG, OS, PS, ST, SE
    • Abstract should contain text only and may not exceed 300 words
    • If you co-author(s) are first time-users, they need sign up for an account on MARS.
      This is the only way to ensure that co-author details are included in the conference program and publications.

  2. EDIT/MODIFY/REPLACE ABSTRACT
    • You can modify, resubmit your abstract anytime but it must be before the submission deadline
    • Under "Author Options", click "My Abstracts" to view your abstract submission(s).
    • Click Abstract ID to access full abstract details, including all editing functions.

  3. REVIEW AND ACCEPTANCE PROCESS
    • Conveners and/or Section Presidents will review abstracts for contents and scientific merits
    • The review decision will be either "Accepted" or "Rejected
    • Presentation mode (Oral or Poster) will be decided at the time of session scheduling
      Author’s preferred presentation mode is usually honored though not guaranteed to be satisfied
    • Acceptance is on condition that at least one author attends the meeting to present the accepted abstract.
    • English shall be the official language throughout the meeting

  4. ABSTRACT STATUS – WHAT IT MEANS
    TermMeaning
    PendingAbstract Processing Fee Needs to Be Paid. This is a condition of your abstract submission.
    AcceptedThe abstract has been accepted for presentation at the meeting.
    RejectedIn the reviewer’s opinion, your abstract is unsuitable for presentation at the meeting
    WithdrawnAfter the abstract has been successfully submitted, it is removed from the abstract list.
    The paid abstract processing fee cannot be refunded.
    DuplicateThere is multiple submission of the same abstract. The cost to process a refund is SGD80.

  5. MEETING REGISTRATION
    1. Authors whose abstracts are accepted must register their meeting attendance by author registration deadline
    2. Each registration fee covers TWO presentations maximum.
    3. At the time of registration, ID of the abstracts to be presented must be provided
    4. By default, the registrant is deemed to be the presenter. This can be the author or a co-author.
    5. Abstracts whose authors did not register to attend the meeting risk being withdrawn.

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