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Presenter Guide

Oral | Poster

Presenter Guide – Oral

  1. Prepare Your Presentation
    Length of presentation material should be in accordance with your time allotted. Total duration including Q&A and speaker changeover is 15 minutes for each talk. Please refer to the Final Program for actual presentation schedules. You are kindly requested to be at the presentation room at least 15 minutes before the session starts.
  2. Determine Your Audio-Visual Needs
    Each meeting room comes equipped with a laser pointer, computer, LCD projector and screen. The computers in the meeting rooms are being provided to Windows‐based PC users. The PC will be configured with Windows Operating System. Please bring your presentation files in thumb drives. For MAC-laptop users, please bring your own VGA adapter cable.

  3. Create a Backup Copy of Your Presentation
    We recommend that you bring at least 2 copies of your presentation to the meeting for backup purposes. Thumb drives are acceptable.

  4. Give Your Presentation
    Be considerate to the other speakers and audience by staying within your allocated time. The allocated time for your presentation includes a discussion and changeover to the next speaker. Session Chairs will hold you to the allotted time. This is essential to ensure adequate time for questions and discussion as well as adherence to the schedule. Please discuss the same material as reported in your abstract submission. At the end of the meeting, all presentation files will be destroyed.

Presenter Guide – Poster

Poster presentations will be held from Tuesday – 2 August 2016 to Friday – 5 August 2016 at the Plenary Hall (Level 4). Poster boards are pre-assigned and marked with your Abstract ID. Please feel free to approach the Poster Help Desk for assistance.

  1. Poster Display and Question and Answer (Q & A) Session

    Presenter Attendance Required
    During Poster Q & A Session
    from 16:00 to 18:00
    Poster set-up
    from 10:30, must be
    completed by 12:30
    Poster tear down
    from 18:00, must be
    completed by 18:30
    Conference Day 2 Tuesday, 2 August  
    Conference Day 3 Wednesday, 3 August  
    Conference Day 4 Thursday, 4 August  
    Conference Day 5 Friday, 5 August  
  2. Prepare Your Poster
    Please note that changes have been made to the poster dimensions for AOGS2016
    Each presenter is provided with 1m wide x 2.5m high poster panel. The presentation must cover the same material as the abstract submitted. The poster should be 1 x A0 size in vertical/portrait format, measuring 841mm width x 1189mm height maximum.

    1. Place your Abstract ID, Abstract Title and Authors’ names prominently at the top of the poster to allow viewers to identify your abstract easily.
      Presenter’s Name must be underlined and in Bold Letterings.
    2. Authors’ names, e‐mails and address information must be provided in case the viewer is interested in contacting you for more information.
    3. You have complete freedom in displaying your information in figures, tables, text, photographs, etc in the poster.
    4. A successful poster presentation depends on how well you convey information to an interested (but not expert) audience. You may wish to structure your poster by including the background of your research followed by results and conclusions.
  3. Set Up Your Poster (See also 1 above)

    1. Posters should be set-up by 12:30 of the assigned day
    2. Posters are scheduled to be on display from 10:30 to 18:00 for a day.
    3. Poster Q & A Session is as scheduled and presenter attendance is required during the session.
    4. Adhesive tapes and scissors are available at the Poster Help Desk, nearby the poster boards. If you have special needs for your poster presentation, please bring those supplies with you to the meeting.

  4. Remove Your Poster

    1. Posters must be removed after the viewing time by 18:30.
    2. After this time, posters remaining on the boards may be removed and discarded by cleaners. AOGS will not be responsible for posters and materials left on poster boards after the stated hours.

  5. Student Poster Competition
    AOGS is pleased to announce the Student Poster Competition.
    Awards shall be in the form of Certificates, to be signed by AOGS President and the Section President, and Complimentary Registrations for the Winners to attend AOGS Annual Meeting in the following year.

    1. One award minimum per Section, and 1 additional award for every 20 student posters.
    2. If won, Best Student Poster Award will be awarded to only the Presenting Author
    3. Presenter Attendance is Required during the Poster Session (See table above for your Section’s Poster Session Schedule)
    4. The criteria for evaluating poster presentations are
      1. Scientific quality and novelty
      2. Poster design, and
      3. Ability of student presenter to answer questions